TSDA/TCDA Board of Directors Meeting from Feb. 15, 2019

Isaack Restaurant, Junction, TX

TSDA Directors Meeting
February 15, 2019
Isaack Restaurant, Junction Texas

Present:  Bob Caruthers, Jack Christensen, Bruce Hawn, Pierce Holt, Jeri Jessee, Brent Phelps, Jo Spurger, Steve Drake (via phone).
Absent:  Lurena Bell

The meeting was called to order at 7:02 pm by Jack Christensen, President.

Jack passed out a copy of the expenses for the finals.  Discussion was held regarding what expenses, other than for the finals need to be in the TSDA budget.  For example, we will need to budget for future charges for the website.  The board would like to receive periodic financial reports which show a line by line accounting of the expenses and revenue.  Jeri volunteered to lead a committee to better understand the finances and to develop a budget and financial reports.  Jo made a motion for the creation of a Finance Committee led by Jeri. Pierce seconded.  The motion passed unanimously.  Jo amended the motion to add that Jeri be given full access to the financial records and accounts.  Bruce seconded.  The amended motion passed unanimously.  Jeri to contact both Francis and Jamie Mitchell to gain access and information on how the finances are working currently.

Next, a discussion was held about the potential for further development for the website to include restoring functionality which may allow for automated calculation of points as well as possibly online entry.  Jo made the motion that a Website Committee be established for the coordination of the further development of the site with Bruce having oversight of the committee.  Pierce seconded the motion and it passed unanimously.  Further, the Board felt access should be granted to additional people to streamline data entry, maintain data integrity and to relieve some of the burden for Francis.  It was discussed that all of the Administrators will need to communicate with each other and enter their own information on the trials for which they are responsible.  Bruce made a motion, which was seconded by Jo, that the Board appoint two additional people to have full Administrative rights to the website.  The motion passed unanimously.

The location of the 2019 State Finals was discussed.  The event will not be held in Stephenville this year.  A likely candidate is Gatesville at Brent Swindall’s ranch; however, further additional discussion with Brent needs to be held to know if this will work.  The pros/cons of numerous other locations were discussed including Corpus Christi and Fort Stockton.  A committee will be established to be responsible for planning and executing the Finals.

Bob mentioned possible collaboration with the Texas Sheep & Goat Raisers Association.  Pierce and Bruce volunteered to do a demonstration if necessary at their annual convention in Kerrville.

Sponsorship and promotion of TSDA was discussed.  We will need to be able to show the value of a donation to TSDA.  Sponsors could receive recognition on the website and Facebook page. 

Jack would like to get more involvement from the membership and as such Jo made the motion that Jeri post a request on the TSDA Facebook page asking for volunteers to the Finals Committee and the Sponsorship Committee.  Bruce seconded the motion and it passed unanimously.

The Board plans to review the current awards but Jo made a motion to table the discussion until further progress was made on the Finals planning.  Bruce seconded the motion and it passed unanimously.

Lastly, it was noted that the rules are cumbersome and confusing and need to be cleaned up.  Jeri volunteered to make the initial effort to do this and Bruce volunteered to assist.  Jeri will send her draft to Bruce for review.
The meeting was adjourned at 8:46 pm by Jack Christensen.

Submitted by Jeri Jessee

Jeri Jessee - Feb. 15, 2019