TSDA/TCDA Board of Directors Meeting from Nov. 10, 2018

Stephenvillesville, TX

TSDA Directors Meeting

November 10, 2018

Pat Ashcraft Ranch, Stephenville, Texas

Present:  Lurena Bell, Bob Caruthers, Jack Christensen, Bruce Hawn, Pierce Holt, Jeri Jessee, John Lewis, Brent Phelps, and Jo Spurger.

Absent:  Steve Drake

The meeting was called to order at 8:28 pm by John Lewis, Out-going President.

John welcomed the new Directors and advised that they were to elect a new slate of officers.  The following officers were elected:  Jack Christensen-President, Jo Spurger-Vice President and Francis Raley-Secretary/Treasurer.

Lurena Bell made a motion that the 2019 Finals be held the second weekend in November which would be November 7-9.  Brent Phelps seconded the motion.  The motion passed without opposition.

Additional discussion was held regarding the Finals including the need to start planning early, finding appropriate set out help, sponsorships, and potentially limiting the number of dogs per handler who could advance to the double lift finals. Brent Phelps suggested the Board pursue obtaining a third party set out person(s) for the Open field at the Finals.  The purpose would be to help insure consistency and fairness for each run.  Our current method of having volunteers do the set out is potentially inconsistent due to individual styles of setting and variations in the dogs used.  Brent volunteered to design a bid form the Board can use to obtain bids for setting out.

Discussion was held regarding the role of the secretary/treasurer.  The role has expanded greatly with many tasks being performed.  It might be best to consider dividing them among multiple positions so no one person is overly burdened.  A suggestion was made that engaging a bookkeeper might be helpful.  The use of an online entry system was suggested.  Brent Phelps volunteered to obtain more information about DogTrialEntry.com.

Jo Spurger suggested quarterly director meetings in person, perhaps these could be held when all are attending the same trial.

Jack Christensen suggested the formation of various committees in order to further involve the membership and to move the organization forward.  Directors are to think about the committees they would like to see.  Suggestions included education, sponsorship and communications.

Jo Spurger made a motion to adjourn the meeting; Lurena Bell seconded the motion.  The motion passed, and the meeting was adjourned at 9:48 pm by Jack Christensen.

Submitted by Jeri Jessee

11/12/2018

Revised 11/14/2018

Francis Raley - Nov. 10, 2018